CHARDONNAY COUNCIL OF CO-OWNERS
BOARD OF DIRECTORS MEETING
September 19, 2006

The meeting was called to order by Bill Frambes, President at 7:00 P.M.

After the Pledge of Allegiance, Alan Hahn began the meeting with a short prayer.

Attendance was taken. Present: Bill Frambes, Marge Rauch, Alan Hahn, Jim Remley, Gerrie Kortekamp, board members; and Dave Munro, Property Manager from Towne Properties.

The minutes from the July 06, 2006 were presented. A motion was made by Marge Rauch; seconded by Jim Remley to approve. Motion Carried.

OFFICER REPORTS:
• There were no officer reports given.

MANAGEMENT REPORT:
• Dave Munro reported that the outside painting of the buildings will begin October 15th. Painting was delayed earlier this month due to rain, but owners should be notified that they will begin on the 15th, or a few days earlier if possible. Door hangers will be put up to remind the owners of the painting by McCain’s Painting Co.
• Dave has contacted Jim with Quast and reported that they have more work to finish on sealing the seams and cracks in the pavement.
• The inside door to the garage at 1303 Vina Vista (Unit #303), has been replaced by the owner.
• There are several delinquencies that the board will discuss in their executive session.

COMMITTEE REPORTS:
• Social Committee……Pat Rummel submitted her written report (see attached). Bill Frambes gave a special “Thank you” to all the residents who contributed to the success of the Auction that was organized by the social committee. They raised close to $1,000.00 which will go towards the clubhouse renovations.
• Pool Committee….Barb Culp submitted her written report (see attached). Bill Frambes added that the Pool Committee had decided to keep the pool open for two additional weeks. In the past , money was collected for maintaining the pool for this additional time. This year Bob Wheeler and Paul Ford volunteered their time and expertise to save the community this expense. Bill gave them both a special “thank you” from all the owners for their contribution.
• Landscape Committee…Beth Maggard submitted her written report (see attached).
• Architectural & Maintenance Committee…Dave Trowbridge was not present however, Bill Frambes read the written report submitted by Ron Culp (see attached). In addition, Bill mentioned that Ron Culp has put together a maintenance log which includes all the routine jobs that are required to keep everything in the community working properly, repaired and maintained on a regular schedule. Ron has also gone back to 2004 and 2005 to establish a record of previous maintenance work that has been done, and going forward, will record everything that has been done this current year.
• Welcome Committee…. Alan Hahn read the written report submitted by Judi Hahn (see attached).
• Finance Committee….Alan Hahn said that he had prepared a financial report for August 2006 which showed that we are doing very well for this year-to-date. We have approximately $8,000.00 more in income due to some prepaid assessments paid by some of the owners. Our expenses are approximately $25,000.00 less than what was budgeted. Our expenses are lower since $6,000.00 of snow removal expense and approximately $14,000.00 for an insurance premium, due later in the year, has not been paid yet. This leaves us with $33,884.00 ahead at this time. We have $147,000.00 in our reserves and this money is invested in CD’s and a money market fund. This financial report is available on our Chardonnay web page.
• Chain Gang /Auxiliary……Rhoda Wheeler submitted her written report (see attached). Barb Culp added that the Chain Gang will have a table at the Craft Fair being held Nov. 11th at St. Joseph Church, Memorial Hall, from 9:00 a.m. to 3:00 p.m. She encouraged everyone to attend this event and to purchase something from their table. A Christmas luncheon is being planned for Dec. 11th at the clubhouse.

OLD BUSINESS:
• Chardonnay streets turnover to the city ORD 05-885….All the information that has been requested has been given to Lori Howard at Fischer Homes. Bill reported that he has sent several E-mails to Lori Howard and is waiting to hear from Fischer as to how we should proceed. He will continue to follow this issue.
• Terrace hall chandelier sensor…Bill reported that there is one building left that needs to have a sensor installed. He spoke to the electrician today, and this item should be taken care of soon.
• 1400-1402 Building /Fire Restoration……The final payment from the insurance company has been received, approx. $47,000.00.
• Exterior painting of Bldg. #1,2,3,17….As Dave Munro reported, this painting will begin in October.
• New flooring in the clubhouse…..The new carpeting and tile has been installed.
• Terrace Bldg.’s front door Security latches…Security latches have been installed on the front door of all the Terrace buildings.
• Gravel for air conditioner pads…..Plans have been made to have gravel delivered Sept. 29th. A team of volunteers will be placing the gravel around the air conditioners the weekend of Sept. 30th. This will hopefully prevent grass and debris from getting inside the air conditioner units.
• Hand rail for front steps at Bldg.#9…. A hand rail has been installed by the front steps.
• Sealing and repair of Chardonnay streets…..Most of the sealing and repairs to the pavement and concrete have been completed, however there are places where blacktop meets blacktop that still needs attention. Alan Hahn has requested that the contractor come out to finish additional areas that still need to be sealed. Alan will follow with the contractor to see that this work is completed.
• Terrace Bldg. hose hangers…..Hose hangers have been installed on the outside of the Terrace buildings. Bill asked that a reminder be included in next month’s newsletter to remind all the owners to turn off their outside water valves by late October-early November. Jim Remley will call the owners to remind them as well.
• 1300 Vina Vista Chair Lift…..The chair lift has been installed inside the 1300 building on Vina Vista.

FLOOR OPEN TO OWNERS:
• Bob Kremer reported that the trees that had been planted behind the 1100 building were not mulched properly. Bill Frambes said that there would be plenty of mulch removed from around the air conditioners that could be transferred to these trees.
• Mary Gerhardstein asked, with the weather cooling down, if it was getting too late to complete the exterior painting. Bill Frambes answered that exterior painting could be done well into November.
• Pat Rummel said that the front door to her building does not shut tightly and sometimes pops open. She also asked if someone had touched up the new carpeting where there was a certain amount of fraying along the seam line. Rhoda Wheeler had trimmed some of the fraying and Marge Rauch said that the carpet installer had also trimmed a little around the tile. Pat also mentioned that there was a piece of metal that needed to be cut off of the hand rail that had been put up by the steps. Bill said that they were aware of that and that Chuck Gerhardstein was looking into it.
• Mary Gerhardstein asked if the sprinklers should be turned off for the season since we are getting a lot of rain. Bill said we can still expect a few more 70 degree days but we plan to turn off the irrigation in October.
• Bob Gray asked if anyone had looked into the problem with the drain by the drive. Bill said that he had spoke to Gary from Towne Properties. Gary said that they would need to drop a camera down inside to see where the problem is. Bill will call him again and arrange to have someone look at it.
• Bob Kremer asked how long you can leave a car parked without moving it. Bill Frambes said that there is nothing in our Master Deed or By Laws that specifies how long you can leave a car parked.
• Madelene Ruff said that her outside faucet had a slow leak. Bill advised her to call Towne Properties and inform them of the leak. They will put in a work order to get this fixed.
• Judy Kraft reported that a street light was out. Bill said that electric street lights are fixed by Duke Energy. The light pole has a number on it, which should be written down and given to the energy company. They will put in a work order to have it fixed.

NEW BUSINESS:
• 2007 Annual Operating Budget….Bill Frambes reported that the Finance Committee will be meeting within the next two or three weeks to formulate the operating budget. They are looking at which service contracts expire this year that will need to be renegotiated. Bill asked that all committee chairmen turn in their committee budgets no later than October 10th for consideration. The finance committee plans to present the budget to the owners at a separate meeting so that they can explain all of what went into the numbers for various expenses and income. They will then bring the proposed budget to the November meeting for board approval.
• 2006 Chardonnay Christmas Decorations…..The board has decided not to spend any money on Christmas decorating this year and allow the community to come up with their own ideas.
• Generic Permit for Villa buildings/Front door screen door…..Alan Hahn has been working on a generic permit and has asked Jerry Wendell for information about the screen door that he presently has installed on his front entrance. He should have this completed within the next week to pass along to the board for review.
• Storage building for Chardonnay/Picnic area….The board is looking into adding a storage unit to store some of the pool furniture, Christmas decorations, etc. In addition, they have also looked at expanding the patio area outside the fenced pool area. Alan Hahn mentioned that an initial bid for pouring a concrete slab, allowing for proper drainage, was over $34,000.00. Consideration for paver blocks instead of concrete would be preferred for several reasons. Bill Frambes introduced the idea that a survey of the owners should be taken before any permanent renovations were approved so that the board could get a better idea of what the majority of the community feels about these improvements. Plus, there are other questions that the board could use community input. This survey would hopefully be sent out and returned before our next annual owners meeting. An Ad Hoc Committee will need to be appointed in order to get this completed by next year.
• Review and Update of Chardonnay Rules & Policies….The board started out this year with an “Action List” of 48 items. More than half of those items have been completed. The review and update of our rules and policies was one of the items on that list that we are attempting to complete. Bill will work with the board to try to get this accomplished.
• New co-coordinator for the clubhouse…. Rhonda Bryant has volunteered to act as the Clubhouse Coordinator during the absence of Rhoda Wheeler (Dec. thru April).
• Cleaning of the Chardonnay rug….Marge Rauch has arranged to have the Chardonnay rug cleaned while she is having her own rug cleaned.

The next board meeting is scheduled for November 02, 2006 at 7:00 P.M. at the clubhouse.
The meeting was adjourned at 8:00 P.M.
The Board opened for an executive session meeting to discuss delinquent owner accounts. This meeting was adjourned at 8:45 P.M.

Respectfully Submitted,

Gerrie Kortekamp, Secretary
Chardonnay Council of Co-Owners

Attachment #1

HOA MEETING REPORT
FROM THE SOCIAL COMMITTEE
FOR JULY AND AUGUST, 2006

July’s wine tasting had to be cancelled due to clubhouse renovations. Has been rescheduled for Oct. 13th, at 7PM.

Auction – was a great success thanks to the many residence that contributed donations and the many residence that came to bid on these items. We had @36 people in attendance, 153 items donated. The profits will be discussed with the board for an improvement project for the clubhouse.

September 4th POOL CLOSING- we had approx. 45 people attend. Ken Allen and Chuck Gerhardstein were our two beautiful hula dancers, and did a fantastic job. We served drinks, had our show and then our lunch.

Handed in budget request for 2007.

Bingo’s first “Pot Of Gold” winner was Rhoda Wheeler. The committee will start the September “Pot Of Gold” out again with $10.00.

Balance in Budget as of September 9th, 06 - $110.07

Balance in Kitty as of September 16th, 06 - $760.25. Most of this money will be put into a reserve or an account for Chardonnay to be put towards a major improvement project for the clubhouse with the approval of the board.

Respectfully submitted,
Pat Rummel, Social Committee Chairperson

Attachment #2

POOL COMMITTEE REPORT

The pool is officially closed but we hope you had a great summer enjoying the water and friends at poolside.

The committee will meet tomorrow night (Sept. 20) to formulate our budgetary request for next summer and to discuss the issue of unauthorized people in the pool.

Special thanks to Bob Wheeler who kept flowers fed and watered and kept an eye on pool happenings much of the summer.

Barb Culp, Chair
Pool Committee

Attachment #3

Landscape Committee Report for September 19, 2006 Board Meeting

The committee has not formally met since the last board meeting, but we do have some projects in the works that we hope to complete this fall:

. Plan on installing shrubbery along the parking pad on the back end of Monterey Lane opposite the mailboxes (before you get to Vina Vista)

. Reseeding is needed in front of the “fire” building as well as the replacement of the tree behind the building that was lost during the reconstruction phase.

• Have had a request to remove a large fountain grass shrub in front of 1103 Monterey. As the plant is quite healthy, we hope to have it transplanted into some of the bare spots over by the back walkway to the old Kmart building.

• Plan on decorating for fall at the front entrance. We have some decorations for reuse left from last year but will need to purchase bales of hay, pumpkins, etc.

• Considering amending the soil at the front entrance bed to improve plant growth for the future. Dave Koester from the Campbell County Agric. Extension agency has offered suggestions as to how to amend the soil.

• Will need to start developing a budget for next year. If residents have suggestions for landscape needs, please contact myself or any member of the committee.

9/19/06 — Beth Maggard

Attachment #4

Maintenance Work Comp1eted

I 1 .Installation of the carpeting and tile for the clubhouse was completed.

2 Thanks to all — The Wheelers, Spanglers and Tim O’Hearn for assisting me in the removal of furniture for this job to be performed.

3. Another note of thanks to all who worked to cleanup the mess afterwards. TheWheelers, Marilyn Jenner, Marge Rauch, Helen Lehkamp, Jane Gray, Betty Kroth, Barb CuIp, Nancy Trowbridge and Tim O’Hearn and son for moving the furniture to it’s proper place.

II A Security box has been installed over the thermostat for the work-out room. Also a fan for the exercise room was purchased.

III On July 18, Chuck Gehardstein went to Elsmere Iron Works and he and Mary chose a hand rail to he installed for 1200 Vina Vista. Price for the railing and installation was $297.48. The job was completed a few weeks later.

IV Chuck Gehardstein completed and installed security shields on all Terrace Buildings. Chuck submitted the bill to Towne Properties on July 17.

V Two more water hose hangers were installed for a total of 15 completed.

VI On July 19, Chuck Gehardstem purchased a quart of paint to finish the damaged wall in the Exercise Room. As usual, another fine job done by Chuck.

VII Chuck Gehardstein has re-enforced several posts on the fence around the swimming pool. Several posts had worked loose (mainly around the gate).

VIII Rhoda Wheeler checked on replacing or restoring the anodized plates on the door bells. They are now obsolete and some other means of beautifying them will have to be done.

LX Deck enclosures and screens were completed for all those that were interested. They do look very nice. Talk to Alan Hahn if interested.

X Water faucet repair has been completed.

XI Sealing of the curbs has been completed.

XII Dead wood from the rear of 1100 Monterey has been removed.

TOP

Attachment #5

Ongoing Maintenace

I Bids are being worked on for the possibility of putting a patio at the rear of the clubhouse alongside the pool. Types of storage sheds or storage boxes etc. is being considered.

II Pool chair legs are in need of repair. I believe some will need to be replaced or eliminated.

III Gravel will be put around A/C units in the near future.

Purchased Items

(15) Wall Mounted Hose Hangers @$10.57 ea. for a total of $158.65

(1) Lock Box (cover for thermostat in workout room @ $21.17

(1) 18” Oscillating Fan for the Workout Room @ $23.31.

(1) Hand Rail for 1200 Vina Vista @ $297.48.

Above items purchased by Dave Trowbridge.

Still awaiting bills for the following:

Carpeting and Tile for the Clubhouse.

Cost of Supplies spent by Chuck for the Security Shields.

Sealing of the Curbs.

Need to have anyone spending moneys for the upkeep of Chardonnay to submit these charges to Ron Culp for the update of Budget Spreadsheet.

Attachment #6

Report to the Board – September 19, 2006

Welcome Committee

The Welcome Committee had a meeting on September 18, 2006. At that time we discussed our projected budget needs and welcomed a new member – Gail Hewitt. We also discussed the Knox box reminders.

Since the last board meeting, we have visited three new residents. We also received a call from a new resident who hasn’t been visited. We ask that new residents please be patient, it takes us a few weeks to collect all the information we need (names, move-in dates, phone numbers, and new resident phone book) before we can deliver the basket.

Also, since the last board meeting, the Welcome Committee has sent out 11 get well cards and one condolence card.

Respectfully submitted,

Judi Hahn
Welcome committee chair

Attachment #7

Clubhouse Report for July and August 2006

July

• Chain Gang 5 Mon.
• Board Meeting
• Game night
• Bingo
• Art Classes 3 Wed.
• Euchre
• Bridge
• Pinochle
  
  
  Total Community Activity Usage 14

3 Rentals $90.00 Income

New carpet & tile was installed the week of July 10th.

August

• Chain Gang 5 Mon.
• Game night
• Bingo
• Art Classes 3 Wed.
• Euchre
• Bridge
• Caucus Meeting
• Chardonnay Auction
  
  
  Total Community Activity Usage 14

1 Rental $30.00 Income

R. Wheeler, Co-ordinator