Chardonnay Articles of Incorporation

CHARDONNAY COUNCIL OF CO-OWNERS
BOARD OF DIRECTORS MEETING
NOVEMBER 23, 2005

The meeting was called to order by Bill Frambes, President 7:02 P.M.

Attendance was taken. Present: Bill Frambes, Jim Smalley, Chuck Gerhardstein, Ned Barnes, and Gerrie Kortekamp, board members; and Dave Munro from Towne Properties.

After the Pledge of Allegiance, Bill began the meeting by asking for a moment of silence in remembrance of Bill Young, a former resident of Chardonnay and past member of the Finance Committee, who had passed away. The minutes from the previous board meeting of September 28, 2005 were presented. Some corrections were noted by Bill Frambes. A motion was made by Chuck Gerhardstein, second by Ned Barnes, to approve the minutes with corrections. Motion Carried.

OFFICER REPORTS:
• Ned Barnes thanked everyone for attending tonight’s meeting, considering it is the eve of Thanksgiving Day.
• Jim Smalley reported that Ken Allen had volunteered to paint and touch up the color of the plaque hanging in the kitchen area. A motion was made by Ned Barnes; second by Jim Smalley. M.C.

MANAGEMENT REPORT:
• Dave Munro reported that the annual meeting of co-owners is scheduled for February 7, 2006. Notification will go out approximately 45 days prior to the meeting to all owners.
• Dave presented a bid for the core sampling in preparation for turning over our streets to the City of Cold Spring. The proposal from Thelen was $5,308.00 which we hope to recover once the streets have been approved by the city.
• All owners have paid the special assessment for the Knox-Box. One owner has paid their late fee.
• $25,000.00 has been invested in a certificate of deposit at Guardian.
• The new irrigation system has been installed and is working properly.

COMMITTEE REPORTS:
• Social Committee….Marilyn Jenner reported that there were nine who showed for Euchre Thursday night.
• Welcome Committee….Ned Barnes reported for Judi Hahn. They have sent out nine “Get Well” cards and two “Sympathy” cards. A request has been sent to Towne Properties to send a check to Flagg Spring Baptist Church from the community, as was approved by the board, in remembrance of Bill Young. They have visited two new residents, and will be visiting two other new residents who have recently moved into the community.
• Landscape Committee….Beth Maggard reported the irrigation system is up and running. The invoice will be forwarded to Towne Properties for payment. Thanks to all the committee members, over 100 tulip bulbs have been planted in the flower beds around the clubhouse. Thanks to Bob Wheeler and others who helped in setting up the fall decorations at the front entrance. Also, Christmas decorations have been donated for the front entrance.
• Architectural & Maintenance….. Alan Hahn submitted his written report to the board (see attached)
• Finance Committee….Bill Frambes reported that through October, we have a positive variance of income of $11,936.00 above the budget YTD. Our expenses are over budget by $7355.80. Leaving us with a surplus of $4,706.00. We expect to be at a surplus of approx. $4,500.00 by year end. The money paid by the insurance company for the fire damage is being invested in a money market fund until payment is made to the contractor. The financial condition of Chardonnay is very good at this time.
• Nominating (Ad Hoc Committee)….Bill Frambes announced that Adelene Mullins is the appointed Chairman of this Ad Hoc Committee, and Barbara Culp and Jerry Lehkamp committee members. Adelene reported that her committee has been calling and searching for candidates for the election of board positions. They have seven “yeses”; (three are definite). Bill Frambes has agreed to run for re-election. George Hope and Pat Kerner, from Towne Properties, in addition to the committee members will be counting the election ballots.
• Chain Gang…..Rhoda Wheeler reported that the second annual Holiday Luncheon will be held Dec.12th at 12:00 noon at the clubhouse. Announcements will be in the newsletter and flyers will be circulated.

OLD BUSINESS:
• Chardonnay streets turnover to city….Jim Smalley reported that the first stage in preparing our streets, is marking the pavement where the core drilling will be done (these are the circle-markings on the pavement) to determine if it meets the city standards. The second stage is the scheduling of the actual core drilling, which will probably occur in the spring. Part of the conditions, given to us by the city, included improving the drainage pipes which extend out to the curb. Right now, some of our drainage pipes do not meet standards. Bill Frambes has spoken with Dave Guidugli and suggested that since the streets are not within the city standards, that maybe they will give us consideration, if we fix them similar to the repairs made on Madonna Lane. Assuming that this is acceptable to the city, a motion was made by Chuck Gerhardstein, second by Jim Smalley that we accept the proposal of $5,308.00 from Thelen for the core drilling.
• Terrace hall chandelier sensor…..Bill reported he has had difficulty getting the electrician here to install the sensors. He has installed the electric for the irrigation system. Work is scheduled for Dec. 2nd in building #1700 and #1702. Work is scheduled Dec. 9th for Vina Vista, Building 1200 and 1300. This will leave five more to be done in the spring.
• 1400 -1402 Building Fire Restoration…..Bill Frambes reported that everyone is expected to be back into their condos by December 15th. A punch list will be generated by the owners for items that may need to be fixed after they have moved back. Bill reported that someone has been illegally using our dumpster and filling it with carpet scraps. Bill asked that if anyone is aware of whom this might be, please report this to Towne Properties. The Social Committee is planning a “Welcome Home” party for the entire community to welcome back those who were relocated after the fire. This event is planned for sometime in January.
• Storm water charges and credit…..Bill reported that the measurement of the “impervious” area that we are being billed for and the measurement that Alan Hahn has made, will not result in any significant credit on our storm water bill. He is still trying to get a report from Cardinal Engineering certifying that the detention basin exists and is working properly. They have promised to have this report by December 2nd. Bill will then be able to complete the application to apply for the 25% credit.
• Irrigation /front entrance…..Chuck Gerhardstein reported that we now have a water faucet that is located approx. 160 ft. from the front wall and is located under a green cover similar to a sewer cover. This can be used for watering the trees along the entrance driveway.

FLOOR OPEN TO OWNERS:
• Barb Culp asked why the core drilling is necessary since our streets are fairly new. Bill answered “yes”, we need to do this, as required by the City of Cold Spring, in order for them to consider including our streets in their maintenance program.
• Beth Maggard mentioned that she had recently attended a meeting at the city municipal building, where the council members were available to answer questions about the 2005 Master Plan that had been approved for Cold Spring. One of the proposed roadways showed the end of Monterey Lane connecting to Martha Lane Collins behind the Kroger store.
• Bill Frambes has a friend, Russ Brown, who would be willing to come and talk to us for 30-45 minutes about Medicare D coverage. If we are interested, Bill will set something up with him to come and talk with us after the holidays in January.

NEW BUSINESS:
• Approval 2006 Operating Budget…..A motion was made by Jim Smalley; second by Chuck Gerhardstein to approve the 2006 Operating Budget as prepared by the Finance Committee. M.C.
• CD Matured….Bill reported that our CD at Guardian for $25,000.00 had matured and recommended that we should reinvest it so that it continues to earn interest. A motion was made by Jim Smalley, second by Chuck Gerhardstein to reinvest the $25,000.00 for 11 months at 4.50%. M.C.
• Clubhouse Coordinator…..Back-up coordinator, Betty Barnes, formerly filled in when Rhoda Wheeler leaves for Florida. Nancy Towbridge has agreed to act as back-up coordinator for Rhoda Wheeler this year due to Betty’s illness. A motion to accept was made by Jim Smalley, second by Gerrie Kortekamp. M.C.
• Annual Co-Owners Meeting…..The meeting is set for February 7th at the Elk’s Club. Doors will open at 6:30 p.m.-- the meeting will begin at 7:30 p.m. Bill has asked the Chain Gang to become involved with the annual meeting, and they have willingly accepted. They will take care of providing and serving the refreshments as well as getting the door prizes. Towne Properties will assist in the voting and counting of ballets for the election.
• Chardonnay Committees Review…..Ned Barnes said that he will be meeting with all of the committees after the first of the year. A new chairman for the Pool Committee will be needed. Ned will talk to the committee members and try to get a replacement.
• Snow Removal Contract…..TR Gear subcontracts our snow removal to a small contractor, Steve Walz. TR Gear has changed their policy this year and they will be holding back 20% of their payment to subcontractors until the end of the winter season. Steve Walz cannot afford to do this, so he is no longer subcontracting with TR Gear. He has made his own proposal for snow removal that is very similar in cost and services that we have had with TR Gear. He is fully insured and bonded. His contract is for one year. Bill explained to him that our streets may be included into the City of Cold Spring and that next year, we may only require snow removal from the sidewalks and driveways. He understood this. A motion by Ned Barnes, second by Jim Smalley was made to accept his proposal. M.C. Bill will sign the contract and call Steve to let him know.
• Gazebo Christmas lights…….A suggestion has been made to get an estimate from an outside vendor to put up Christmas lights around the gazebo. The service will put up lights on the gazebo, on the shrubs in front of the gazebo, and also do stake lighting in front of that. The cost will run approximately $450.00. A motion by Jim Smalley, second by Chuck Gerhardstein, was made to accept his proposal. M.C.
• Items for review……..Screening in decks, Clubhouse Remodeling, Pool area expansion, and Owner survey. Bill said that after his discussions with Alan Hahn and the other board members, that some of these items should probably be put on the shelf for awhile. A lot is involved in surveying the owners in order to get an acceptable response. Decisions should not be made with only 20-30% response from the survey. A concentrated effort should be made to get at least 85-90% of the responses back in order to get the full picture.
• Additional Irrigation expense……..We have a proposal to install additional irrigation around the gazebo and around the clubhouse and pool area for approximately $7,800.00. This bid is good until the end of May 2006. After much discussion, it was decided to table any decision until January when we can look at how our income and expenses look at year-end.

The next Board Meeting will be held January 25, 2006 – 7:00 P.M. at the Chardonnay Clubhouse.

Meeting adjourned at 8:45 P.M.

The board opened an executive session meeting to discuss delinquent owner accounts. This meeting was adjourned at 9:10 P.M.

Respectfully Submitted,

Gerrie Kortekamp, Secretary
Chardonnay Council of Co-Owners

ATTACHMENT

Architectural and Maintenance Committee

Board Report — 23 November 2005

Maintenance Tasks Performed:

1) Clubhouse Doors: Chuck repaired locks or handles on three club house doors including the back door, the door to the exercise room and a coat closet door.

2) Faucet: Chuck removed the post and filled the hole for the faucet that was installed at the entry sign. Since we installed a sprinkling system it was no longer needed.

3) Debris: Chuck removed paint and construction debris left over from the construction at a building on Vina Vista.

4) Impervious Area: I completed a survey of the Impervious Area of Chardonnay. I scaled the values from the Utility Drawings provided by Fisher. Although the Sanitation District is billing us for 238 thousand square feet, I measured 336 thousand square feet. Removing the streets, which would be covered by the City once the streets are taken over, I got 236 Thousand Square Feet. Or about 0.7% less than billed. To get a more accurate estimate will take an expensive survey and I don’t believe it’s worth the effort.

Maintenance Tasks Ongoing:

1) Street Sign: Another street sign at Napa & Vina Vista felI down. Chuck is repairing it.

2) Mold Problem: We got a request from Joe Maringer to look into a mold/moisture/calk problem at 400 Napa Valley. Chuck is trying to address it but is having difficulty coordinating with Joe.

3) Deck and Patio Screens. This project is still ongoing. It was not pursued this period due to the survey of the impervious area. My goal is to have something settled before spring.

4) Storm Water Assessment. We are still looking at rebutting our assessment. We can get a 25% credit for retention ponds, which we believe we have. Bill is pursuing an engineering assessment of the ponds.

5) Pool Stretcher. The wooden stretcher kept by the pool had weathered. Ken Allen has repainted it. I am in the process of reconditioning the rusted straps and buckles and will have it ready before the next pool season.

Sincerely,

R. Alan Hahn, Chairman

Board of Directors Meetings
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CHARDONNAY COUNCIL OF CO-OWNERS BOARD OF DIRECTORS MEETING NOVEMBER 23, 2005 The meeting was called to order by Bill Frambes, President 7:02 P.M. Attendance was taken. Present: Bill Frambes, Jim Smalley, Chuck Gerhardstein, Ned Barnes, and Gerrie Kortekamp, board members; and Dave Munro from Towne Properties. After the Pledge of Allegiance, Bill began the meeting by asking for a moment of silence in remembrance of Bill Young, a former resident of Chardonnay and past member of the Finance Committee, who had passed away. The minutes from the previous board meeting of September 28, 2005 were presented. Some corrections were noted by Bill Frambes. A motion was made by Chuck Gerhardstein, second by Ned Barnes, to approve the minutes with corrections. Motion Carried. OFFICER REPORTS: • Ned Barnes thanked everyone for attending tonight’s meeting, considering it is the eve of Thanksgiving Day. • Jim Smalley reported that Ken Allen had volunteered to paint and touch up the color of the plaque hanging in the kitchen area. A motion was made by Ned Barnes; second by Jim Smalley. M.C. MANAGEMENT REPORT: • Dave Munro reported that the annual meeting of co-owners is scheduled for February 7, 2006. Notification will go out approximately 45 days prior to the meeting to all owners. • Dave presented a bid for the core sampling in preparation for turning over our streets to the City of Cold Spring. The proposal from Thelen was $5,308.00 which we hope to recover once the streets have been approved by the city. • All owners have paid the special assessment for the Knox-Box. One owner has paid their late fee. • $25,000.00 has been invested in a certificate of deposit at Guardian. • The new irrigation system has been installed and is working properly. COMMITTEE REPORTS: • Social Committee….Marilyn Jenner reported that there were nine who showed for Euchre Thursday night. • Welcome Committee….Ned Barnes reported for Judi Hahn. They have sent out nine “Get Well” cards and two “Sympathy” cards. A request has been sent to Towne Properties to send a check to Flagg Spring Baptist Church from the community, as was approved by the board, in remembrance of Bill Young. They have visited two new residents, and will be visiting two other new residents who have recently moved into the community. • Landscape Committee….Beth Maggard reported the irrigation system is up and running. The invoice will be forwarded to Towne Properties for payment. Thanks to all the committee members, over 100 tulip bulbs have been planted in the flower beds around the clubhouse. Thanks to Bob Wheeler and others who helped in setting up the fall decorations at the front entrance. Also, Christmas decorations have been donated for the front entrance. • Architectural & Maintenance….. Alan Hahn submitted his written report to the board (see attached) • Finance Committee….Bill Frambes reported that through October, we have a positive variance of income of $11,936.00 above the budget YTD. Our expenses are over budget by $7355.80. Leaving us with a surplus of $4,706.00. We expect to be at a surplus of approx. $4,500.00 by year end. The money paid by the insurance company for the fire damage is being invested in a money market fund until payment is made to the contractor. The financial condition of Chardonnay is very good at this time. • Nominating (Ad Hoc Committee)….Bill Frambes announced that Adelene Mullins is the appointed Chairman of this Ad Hoc Committee, and Barbara Culp and Jerry Lehkamp committee members. Adelene reported that her committee has been calling and searching for candidates for the election of board positions. They have seven “yeses”; (three are definite). Bill Frambes has agreed to run for re-election. George Hope and Pat Kerner, from Towne Properties, in addition to the committee members will be counting the election ballots. • Chain Gang…..Rhoda Wheeler reported that the second annual Holiday Luncheon will be held Dec.12th at 12:00 noon at the clubhouse. Announcements will be in the newsletter and flyers will be circulated. OLD BUSINESS: • Chardonnay streets turnover to city….Jim Smalley reported that the first stage in preparing our streets, is marking the pavement where the core drilling will be done (these are the circle-markings on the pavement) to determine if it meets the city standards. The second stage is the scheduling of the actual core drilling, which will probably occur in the spring. Part of the conditions, given to us by the city, included improving the drainage pipes which extend out to the curb. Right now, some of our drainage pipes do not meet standards. Bill Frambes has spoken with Dave Guidugli and suggested that since the streets are not within the city standards, that maybe they will give us consideration, if we fix them similar to the repairs made on Madonna Lane. Assuming that this is acceptable to the city, a motion was made by Chuck Gerhardstein, second by Jim Smalley that we accept the proposal of $5,308.00 from Thelen for the core drilling. • Terrace hall chandelier sensor…..Bill reported he has had difficulty getting the electrician here to install the sensors. He has installed the electric for the irrigation system. Work is scheduled for Dec. 2nd in building #1700 and #1702. Work is scheduled Dec. 9th for Vina Vista, Building 1200 and 1300. This will leave five more to be done in the spring. • 1400 -1402 Building Fire Restoration…..Bill Frambes reported that everyone is expected to be back into their condos by December 15th. A punch list will be generated by the owners for items that may need to be fixed after they have moved back. Bill reported that someone has been illegally using our dumpster and filling it with carpet scraps. Bill asked that if anyone is aware of whom this might be, please report this to Towne Properties. The Social Committee is planning a “Welcome Home” party for the entire community to welcome back those who were relocated after the fire. This event is planned for sometime in January. • Storm water charges and credit…..Bill reported that the measurement of the “impervious” area that we are being billed for and the measurement that Alan Hahn has made, will not result in any significant credit on our storm water bill. He is still trying to get a report from Cardinal Engineering certifying that the detention basin exists and is working properly. They have promised to have this report by December 2nd. Bill will then be able to complete the application to apply for the 25% credit. • Irrigation /front entrance…..Chuck Gerhardstein reported that we now have a water faucet that is located approx. 160 ft. from the front wall and is located under a green cover similar to a sewer cover. This can be used for watering the trees along the entrance driveway. FLOOR OPEN TO OWNERS: • Barb Culp asked why the core drilling is necessary since our streets are fairly new. Bill answered “yes”, we need to do this, as required by the City of Cold Spring, in order for them to consider including our streets in their maintenance program. • Beth Maggard mentioned that she had recently attended a meeting at the city municipal building, where the council members were available to answer questions about the 2005 Master Plan that had been approved for Cold Spring. One of the proposed roadways showed the end of Monterey Lane connecting to Martha Lane Collins behind the Kroger store. • Bill Frambes has a friend, Russ Brown, who would be willing to come and talk to us for 30-45 minutes about Medicare D coverage. If we are interested, Bill will set something up with him to come and talk with us after the holidays in January. NEW BUSINESS: • Approval 2006 Operating Budget…..A motion was made by Jim Smalley; second by Chuck Gerhardstein to approve the 2006 Operating Budget as prepared by the Finance Committee. M.C. • CD Matured….Bill reported that our CD at Guardian for $25,000.00 had matured and recommended that we should reinvest it so that it continues to earn interest. A motion was made by Jim Smalley, second by Chuck Gerhardstein to reinvest the $25,000.00 for 11 months at 4.50%. M.C. • Clubhouse Coordinator…..Back-up coordinator, Betty Barnes, formerly filled in when Rhoda Wheeler leaves for Florida. Nancy Towbridge has agreed to act as back-up coordinator for Rhoda Wheeler this year due to Betty’s illness. A motion to accept was made by Jim Smalley, second by Gerrie Kortekamp. M.C. • Annual Co-Owners Meeting…..The meeting is set for February 7th at the Elk’s Club. Doors will open at 6:30 p.m.-- the meeting will begin at 7:30 p.m. Bill has asked the Chain Gang to become involved with the annual meeting, and they have willingly accepted. They will take care of providing and serving the refreshments as well as getting the door prizes. Towne Properties will assist in the voting and counting of ballets for the election. • Chardonnay Committees Review…..Ned Barnes said that he will be meeting with all of the committees after the first of the year. A new chairman for the Pool Committee will be needed. Ned will talk to the committee members and try to get a replacement. • Snow Removal Contract…..TR Gear subcontracts our snow removal to a small contractor, Steve Walz. TR Gear has changed their policy this year and they will be holding back 20% of their payment to subcontractors until the end of the winter season. Steve Walz cannot afford to do this, so he is no longer subcontracting with TR Gear. He has made his own proposal for snow removal that is very similar in cost and services that we have had with TR Gear. He is fully insured and bonded. His contract is for one year. Bill explained to him that our streets may be included into the City of Cold Spring and that next year, we may only require snow removal from the sidewalks and driveways. He understood this. A motion by Ned Barnes, second by Jim Smalley was made to accept his proposal. M.C. Bill will sign the contract and call Steve to let him know. • Gazebo Christmas lights…….A suggestion has been made to get an estimate from an outside vendor to put up Christmas lights around the gazebo. The service will put up lights on the gazebo, on the shrubs in front of the gazebo, and also do stake lighting in front of that. The cost will run approximately $450.00. A motion by Jim Smalley, second by Chuck Gerhardstein, was made to accept his proposal. M.C. • Items for review……..Screening in decks, Clubhouse Remodeling, Pool area expansion, and Owner survey. Bill said that after his discussions with Alan Hahn and the other board members, that some of these items should probably be put on the shelf for awhile. A lot is involved in surveying the owners in order to get an acceptable response. Decisions should not be made with only 20-30% response from the survey. A concentrated effort should be made to get at least 85-90% of the responses back in order to get the full picture. • Additional Irrigation expense……..We have a proposal to install additional irrigation around the gazebo and around the clubhouse and pool area for approximately $7,800.00. This bid is good until the end of May 2006. After much discussion, it was decided to table any decision until January when we can look at how our income and expenses look at year-end. The next Board Meeting will be held January 25, 2006 – 7:00 P.M. at the Chardonnay Clubhouse. Meeting adjourned at 8:45 P.M. The board opened an executive session meeting to discuss delinquent owner accounts. This meeting was adjourned at 9:10 P.M. Respectfully Submitted, Gerrie Kortekamp, Secretary Chardonnay Council of Co-Owners ATTACHMENT Architectural and Maintenance Committee Board Report — 23 November 2005 Maintenance Tasks Performed: 1) Clubhouse Doors: Chuck repaired locks or handles on three club house doors including the back door, the door to the exercise room and a coat closet door. 2) Faucet: Chuck removed the post and filled the hole for the faucet that was installed at the entry sign. Since we installed a sprinkling system it was no longer needed. 3) Debris: Chuck removed paint and construction debris left over from the construction at a building on Vina Vista. 4) Impervious Area: I completed a survey of the Impervious Area of Chardonnay. I scaled the values from the Utility Drawings provided by Fisher. Although the Sanitation District is billing us for 238 thousand square feet, I measured 336 thousand square feet. Removing the streets, which would be covered by the City once the streets are taken over, I got 236 Thousand Square Feet. Or about 0.7% less than billed. To get a more accurate estimate will take an expensive survey and I don’t believe it’s worth the effort. Maintenance Tasks Ongoing: 1) Street Sign: Another street sign at Napa & Vina Vista felI down. Chuck is repairing it. 2) Mold Problem: We got a request from Joe Maringer to look into a mold/moisture/calk problem at 400 Napa Valley. Chuck is trying to address it but is having difficulty coordinating with Joe. 3) Deck and Patio Screens. This project is still ongoing. It was not pursued this period due to the survey of the impervious area. My goal is to have something settled before spring. 4) Storm Water Assessment. We are still looking at rebutting our assessment. We can get a 25% credit for retention ponds, which we believe we have. Bill is pursuing an engineering assessment of the ponds. 5) Pool Stretcher. The wooden stretcher kept by the pool had weathered. Ken Allen has repainted it. I am in the process of reconditioning the rusted straps and buckles and will have it ready before the next pool season. Sincerely, R. Alan Hahn, Chairman