The meeting was called to order at 7 p.m. by President Bill Frambes.

Pledge of Allegiance and a prayer by Paul Ford .

Attendance of Officers: Bill Frambes, Ned Barnes, Alan Hahn. Paul Ford, Marge Rauch, Lydia Peeno (Town Properties Manager)

Minutes: the minutes of the November 2, 2006 meeting were presented for approva1 since they were not available at the January meeting due to the absence of the secretary. A motion for approval was made by Paul Ford and seconded by Alan Hahn. Motion carried.
The minutes of the March 15, 2007 were presented. A motion for approval was made by Ned Barnes and seconded by Alan Hahn. Motion carried. Minutes stand approved.

Officers Report:
. Ned Barnes announced he will be notifying all committee chairman to schedule a meeting.
. No other reports.

Management:
. Lydia Peeno reported on the April 9 walk thru. The Elks were contacted about removal of dead trees which were falling down. Tile cleaning at the entrances of buildings 1 and 2 has been scheduled. Bids will be obtained for Terrace carpet cleaning. Street sealing will be checked. Health Dept will check pool to be ready for opening May 26.

Committee reports:
* Before committee reports Bill thanked the Chain Gang for the donation of $300 which paid for haIf of the new patio furniture. The hanging plants that decorate the area were also bought by the Chain Gang and individual donations.
* Chain Gang: Barb Culp read report- (see attachment)
* Landscape Committee- Beth Maggard submitted report (see attachment) Bob Wheeler added to report that the irrigation was tested and is on. A leak was found under the patio and will be repaired by Brickman Co.
* Welcome Committee: Judi Hahn read report (see attached)
• Social Committee: Pat Rummel gave report (see attached). Pat presented the Board with a check for $300 to pay for the remainder of the new patio furniture. This was money the Social Committee made from the auction.
• Bill thanked the Social Committee on behalf of the Board and the community for all who contribute to make Chardonnay an enjoyable place to live. This is greatly appreciated.

• Pool Committee: Bob Wheeler is new pool chairman. He reported all pool and patio furniture is in place. At end of season last year Dave Trowbridge contacted the manager at Lowe’s and bought 24 new chairs for $11 each with money left in the 2006 pool budget. The pool will be ready for opening day.
* Architectural and Maintenance Committee : A new chairman is needed . Dave Trowbridge resigned as chairman but will remain on the committee. Chuck Gerhardstein is out of town so Bill reported that Dave and Chuck are in the process of placing skirting around bottom of storage building. Chuck has repaired leaking faucets in the clubhouse and repaired grouting in the stone front steps of the clubhouse. He is also in the process of rebuilding porch lights on the Terrace buildings.
• Finance Committee: Alan Hahn reported $151,710.71 in reserves. Budget is online at present except for snow removal. There is an 8% increase in income due to late fees and people paying in advance. Expenditures are 40% above budget due to two things. 1. Insurance prepayment of $ 14,700. 2. Snow removal cost $12,177.50.which is over budget by $1952.50.
* An $8000 surplus from 2006 was put into reserves. ( details in attachment)
* Clubhouse Report: submitted by Rhoda Wheeler (see attachment)
OLD BUSINESS:
* Chardorinay Street Turnover to City ORDO5-885. Bill reported he spoke with attorney, Steve Franzen for advice on how to proceed. The attorney advised that an extensive research, which could take 6 to 9 months, would have to be done before he could make any recommendations. This may cost $5000 to $10,000. The City and N.K.A.P. have some immunity and if taken to court cannot be forced to do certain things. If Fischer, NKAP and the City are all taken to court, it could be drawn out six months to a year with a cost possibly of $l00,000. If the case was won in court the City does not have to accept the streets. The Board has decided to drop the issue at this time since the City council and Road Committee have been very negative and we feel they will not change. We will begin to reserve for streets in the 2008 budget. This issue will possibly be addressed in the future.
* Board Spring Walk: There were twenty one items on the list to be addressed. Twelve have already been accomplished and we will be working on the remainder.
* Updating of policies and documents: Each Board member has been given an assignment and will contact one or two members of the community to meet and review the paperwork that governs this community. Ron Culp has volunteered to compile the information which will be contained in the updated welcome book.
• New Pool Chairman: Bob Wheeler has volunteered to be chairman this year.
• Architectural and Maintenance Committee: A new chairman is needed for this important committee, due to the resignation of Dave Trowbridge, who will remain on this committee.
Floor open ~ homeowners:
• Ken Allen resigned from being in charge of the Art activities. He started the class one year ago. He introduced Marion Erwin as the new leader and asked that she

have a key to the clubhouse. Marion will put an article in the Grapevine to invite new participants.
* Julie Klane announce recall of some GE dishwashers that can overheat. Information is on the internet regarding numbers affected.
* Several people complained of cigarette butts being discarded in front of buildings and were concerned about mulch fires.
* Carolyn Ford asked if roofs were routinely inspected. Bill answered there were no scheduled inspection, but when repairs to shingles or gutters were repaired after wind damage etc. the roofs were looked over at that time.
* The street sign Napa Valley was mentioned as being confusing for delivery people because it seems to direct people only to turn right. The Board will look into this.
* Joyce Cates voiced concern about the fire escape window wells from the lower levels of the Terrace buildings. She felt it was dangerous for children and that animals have been trapped. Bill said these could not be covered and they meet code. Gary from Town Properties can be called to remove debris.
* Bob Kremer asked for a water hookup to spray dumpster area after garbage truck compaction. Lydia will contact Rumpke to bring buckets of sand deodorizer to spread to control odor.
* Jerry Lehkamp asked for clarification of snow removal costs and questioned what the city required of the streets. Bill and Alan gave an extensive explanation to answer.
New Business:
* Entrance tiles in buildings #1&2 need deep cleaning. Bid is $195.00. Motion made by Marge Rauch to accept bid, seconded by Paul Ford — Motion carried.
* Terrace hall carpet cleaning and exercise room will be bid May 18. The Board will be reviewing the policy on bird feeders and number of pets in a unit.
Present policy states only two pets of any kind per unit. Many bird feeders were found on the April walk. Present policy is only hummingbird feeders are allowed. Community input is needed to decide this policy, notify a Board member your ideas

Nest meeting: July 19, 2007.

Being no further business meeting adjourned at 8:45

After a short recess the Board opened an executive meeting to discuss;
1 . Review of late fees and receivables
2. Late fee will be charged if payment received 11th of the month.
3 Agreed art leader could have key to clubhouse
4. Bid for clubhouse blinds was presented.
5. Street sealing areas will be reviewed by Quast.
Meeting adjourned at approx. 9:35 p.m.

Respectfully submitted;
Marge Rauch, Secretary

CHAIN GANG REPORT

MAY 17, 2007

The Chain Gang meets regularly on Mondays in the clubhouse at 12:30 to improve life in our community. They recently purchased hanging baskets of flowers to enhance the pool and patio area. The bricks have been inscribed with the names of the deceased residents and will be formally dedicated on May,26. On that Saturday they will sponsor a brunch for the pool opening at 10:00 AM. Bring a dish to share -- beverages will be provided by the Chain Gang. We look forward to having you join us.

Barbara Culp

President

Landscape Committee Minutes for Board Mtg
Thurs May 17, 2007

Landscape Committee welcomes back it’s members:

Bob Wheeler, Ken Mueller, Chuck Gerhardstein, Dave Trowbridge, Julie Klaene, Jerry Lehkamp,
Daryl Moore, Madeline Ruf, and Beth Maggard.

We met once since the last meeting, but a lot has happened:

We reviewed the current needs of the neighborhood – what has been done and needs to be done and came up with the following plan:

• The committee decided that we need to focus our efforts on the front entrance (front door to our community) as planned last fall This should be our first priority. Dave Koesler from the Campbell County Agric.Extension Agency never replied to Bob Wheeler’s request for help. We received a bid from TR Gear for the front entrance and back patio but decided it needed modifications and to be bid as 2 separate areas. Their new bid is pending. We have a bid pending from Davis Landscape for each area, and just received a third bid from Brinkman landscape (who put in the brick patio).

• Once we have all bids, we will write up a proposal to replace the front entrance with our current funds, make a proposal for additional funding for tree and shrub replacement and seeding, and a proposal for the landscaping around the patio.

• It was decided that the perennial beds didn’t present a nice appearance and since the neighborhood and committee members aren’t getting any younger, and in an effort to save $$ on planting each year, the beds should be removed and grass seed planted. This was done on May 7th and 9th by committee members. The dirt was used to patch seed in various areas around the neighborhood. Daryl Moore supplied the grass seed and Chuck G the wheel barrow and Julie Klaene the truck. They also supplied the hard labor along with Dave Trowbridge, Jerry Lehkamp and myself.

• Irrigation system: Bob Wheeler coordinated w/Expert Irrig. To open and test the irrig. System. This was to have happened on May 15. Reopening the water line at the front entrance was to be coordinated w/this.

• We are still waiting for the installation of the 2 sunburst locust trees behind building 12.

• There is another white pine needing to be cut down and replaced behind building 5, pending our funding once we decide on the front entrance project.

Committee budget balance is currently: $5,190.09.

Beth Maggard

.

Report to the Board - May 17, 2007

Welcome Committee

Since the last board meeting, we have welcomed one new fami1y to our community. We also have two new baskets ready for delivery. We still need to know when new folks move in, so if you see someone moving in, please contact someone on the Welcome Committee.

Also, since the last board meeting, the Welcome Committee has sent out 10 get well cards and 2 condolence cards.

Our newest project is to get phone/address books ready for distribution. We have devised a form that will be filled in for each unit. The information we hope to collect will include names, address, phone number(s), e-mail address, birth date(s) and anniversary date. Currently the forms are ready for delivery and collection. When we have all the forms back we will begin the preparation of the book.

Respectfully submitted,

Judi Hahn
Welcome committee chair

Home Owners Report
FOR APRIL AND MAY 2007
FROM SOCIAL COMMITTE

I’m sorry to announce that we have two members of the committee that have given up their positions due to their health, as of May 15th, 2007. They both have given 200% not just to the committee but the community as well, and I’m going to miss them greatly. Rhoda Wheeler and Pat Malloy. My new members that have volunteered for their positions are Bob Wheeler and Deloris VanHandorf.
The first order of business is presenting the board with a $300.00 check to put towards the purchase of new furniture for the new patio. This was from last year’s auction profits.
This year’s events so far have been the Valentines dinner with approx. 30 people in attendance and the Ky. Derby with 25 attending.
The pool closing will be the 26th of this month. Starting with a 10AM brunch that will be bring a dish. The chain gang will supply juice, coffee and ice tea. This will be followed by the official opening of the pool. At 5PM a grill out with burgers, metts, brats and all the fixin’s plus desert supplied by the social committee.
Memorial Day May 28th , the flag raising at the clubhouse at 9:30AM followed by donuts and coffee.
The next scheduled event will be in July, an ice cream social with a guest speaker.
We have two monthly events that have been cancelled. The art classes and game night. We will be having the bingo, euchre and bridge.

Treasurer’s report for May 15th, attached.
Respectfully submitted,

Pat Rummell, Social Committee Chairperson

SOCIAL COMMITTEE MONIES (NOT BUDGETED) - Report May 15, 2007

CASH BALANCE ON April 24, 2007 $ 45.00

Received Bingo 33.00

Received soft-drink kitty 5.75

TOTAL CASH BALANCE May 15., 2007 $ 83.75

CHECKING ACCOUNT April 24,2007 $648.88

No checks paid out this period

Balance May 15,2007 $648.88

SOCIAL COMMITTEE MONIES (BUDGETED) $500.00

None used to date

CLUBHOUSE REPORT

REPORT FOR MONTHS OF: March & April 2007

# of events per month
Activity March April
Art 4 : 4
Bereavement 0
Bridge 1 1
Bingo 1 1
Board Meeting 1
Caucus 2
Chain Gang 4 5
Euchre 1 1
Happening 0 0
Social Committee 0
Golf League Meeting I
Pancake Breakfast I

TOTAL COMMUNITY USAGE 16 12

# of Rentals
2
1
Rental Income (A) $ 90.00 45.00
Coordinator Fee (B) $ 60.00 $ 60.00
TOTAL INCOME (A - B) $ 30.00 (15.00)

REPORT SUBMITTED BY:
Ronda Brandt

Rhoda Wheeler March

April

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