CHARDONNAY COUNCIL OF CO-OWNERS
BOARD OF DIRECTORS MEETING
JULY 06, 2006

The meeting was called to order by Bill Frambes, President at 7:00 P.M.

After the Pledge of Allegiance, Alan Hahn began the meeting with a short prayer.

Attendance was taken. Present: Bill Frambes, Marge Rauch, Alan Hahn, Jim Remley, Gerrie Kortekamp, board members; and Dave Munro, Property Manager from Towne Properties.

The minutes of the March 02, 2006 were presented. A motion was made by Alan Hahn; seconded by Jim Remley to approve. Motion Carried. The minutes of the May 04. 2006 were presented. A motion was made by Marge Rauch; seconded by Alan Hahn to approve. Motion Carried.

OFFICER REPORTS:
• There were no special reports given. Bill thanked Marge Rauch for conducting the last board meeting in his absence.

MANAGEMENT REPORT:
• Dave Munro reported that the June financials will be coming out shortly to the board, and that delinquencies were very low, with one exception that the board will discuss later.

COMMITTEE REPORTS:
• Social Committee…..Pat Rummel submitted her written report (see attached).
• Welcome Committee…..Judi Hahn submitted her written report (see attached).
• Landscape Committee….Beth Maggard submitted her written report (see attached).
• Chain Gang/Auxiliary….Pat Malloy submitted her written report (see attached).
• Architectural & Maintenance Committee…..Alan Hahn submitted the written report for Ron Culp (see attached).
• Pool Committee…..Barb Culp, new chairman of this committee submitted her written report.

OLD BUSINESS:
• Turnover of the streets to the city…..Bill Frambes reported that he has had several E-Mail letters, back and forth, with Lorie Howard at Fischer Homes regarding the denial of turning over the streets to Cold Spring. He has requested a copy of the minutes from the city’s meeting when they voted their denial to include our streets into the maintenance department until we were able to meet certain conditions. An ordinance should be issued by the city attorney which would include the reasons for the denial. The City Clerk was not able to give Bill a date when this ordinance would be available, but Bill has requested that the city forward a copy of that ordinance once it has been issued and he will continue to correspond with Lorie Howard at Fischer Homes.
• Terrace hall Chandelier sensors…..Bill Frambes reported that two of the three buildings have been completed. Now, only one building remains to have sensors installed. Bill will be coordinating the installation with the electrician to have this job completed. Later, Bill will be able to look at the electric bills and show the owners how much Chardonnay has saved on their electric bills by installing these sensors into the Terrace Buildings.
• 1400-1402 Building Fire restoration……we are still awaiting the final check. The insurance adjuster in Chicago is still holding out the final payment. Dave Munro and Bill will continue to follow-up with him for receipt of this final check.
• Exterior painting of Bldgs. 1,2,3,17…….We have received new bids on the painting of the exterior of the buildings. The original bid from last year was $16.180.00. There was a clause in the bid which allowed a pricing increase. A motion was made by Gerrie Kortekamp to accept the new bid of $17,150.00 ; seconded by Marge Rauch. Motion carried.
• New flooring in clubhouse…… We have a final bid for the new flooring from Pferrman Flooring which will include porcelain tile at the back entrance and kitchen; with heavier carpet throughout the rest of the clubhouse. The bid of $4,952.04 will paid out of our reserve money. A motion was made by Jim Remley, seconded by Alan Hahn to approve this expense. Motion Carried.

FLOOR OPEN TO OWNERS:

• Paul Ford asked if there was any special product that could be used to seal the boards on his deck. Bill mentioned that a clear product must be used that would not change the color of the natural wood on the deck. Bill said he would ask the Arch. & Maintenance committee to look at his deck and that they might look into finding something that could be used.
• Bob Kremer wanted to know if anything had been done about his complaint call that was made to Towne Properties. Dave Munro reported that a letter had been sent out to the appropriate party on his complaint. All phone calls to Towne Properties are taken seriously and handled according to our policies. A return phone call is usually not made to the person filing a complaint. If the first call does not settle the problem, then call and file a second complaint, or call the police.
• Jim Smalley asked when the change was made that allowed owners to bring up to six guests to the pool on weekdays. Bill mentioned that this change had been decided at the board caucus meeting when we were discussing the Chardonnay Welcome booklet. Others items will also be changed in the booklet in order to keep it updated with our revised policies.
• Anne Kendall asked whether this policy would over crowd the pool. Bill mentioned that the limit of six guests applies only to weekdays. The limit on weekends remains at two guests. Much discussion followed about various ways of allowing guests to use the pool. Bill has requested that the pool committee review our pool policies to make any changes, if needed and then bring them to the board.
• Jim Smalley asked about the mulching around the trees in back of his building. Bill said that this request had been turned over to the landscaping committee. He will have Beth Maggard check with T.R. Gear to see that this gets done.

NEW BUSINESS:
• Bill reported that Dave Munro has reinvested $35,875.17 of our reserve money into a CD for nine months at Huntington Bank earning 5.25%
• Terrace Buildings/front door security latches…..Bill reported that he had gotten an estimate of approximately $6.27 for each latch, or approximately $133.00 including installation , to install a latch to prevent break-in’s at the front doors. A motion was made by Gerrie Kortekamp; seconded by Marge Rauch to approve this expense. Motion Carried.
• Gravel for air conditioner pads…….Alan Hahn has gotten a phone bid of approx. $148.00, delivered, for aggregate rock to put around the air conditioners. During the “Spring Walk” it was noted that some of the air conditioners had mulch and, in some cases, mud which was spilling into the actual air conditioner units. Volunteers from the Architectural & Maint. Committee have agreed to put the gravel around the units to help keep the cost down. This project will probably be done sometime in September. We will approve this expense later when we have a firm bid.
• Hand rail for front steps at Bldg.9……Bill reported that Chuck Gerhardstein and Dave Trowbridge have agreed to install a hand rail by the steps, in front of Bldg. 9. They will get estimates of materials for this job. This will hopefully correct any safety concerns.
• Bids for sealing the streets…….Alan Hahn reported that Dave Trowbridge has obtained three bids for sealing the streets where the concrete meets the pavement, as well as repairing the pavement in a few places that were identified in our Spring Walk. The committee recommends that we accept the bid from Quast for $5,275.00. A motion by Marge Rauch; seconded by Alan Hahn, was made to accept the bid of $5,275.00 . Motion Carried.
• Terrace Bldg. hose hangers…… The cost of materials for the 13 hose hangers was $145.85. A motion was made by Jim Remley; seconded by Alan Hahn to approve this expense. Motion carried.
• 1300 Vina Vista Chair Lift…..Bill reported that the permit was approved to install the chair lift. Bill gave a special “thank you” to Judi Hahn for all the time and research that she did in order to get this approval. The Kentucky State Fire Marshall personally came out to Chardonnay to inspect where the chair lift was to be installed and gave his approval. The owner will be assessed a small charge to cover the electric which will be used to operate the chair lift. The owner will be given a letter specifying that they are responsible for the electric, installation, repair and maintenance. This letter will also specify that, should the owner move out, they would be responsible for removing the chair lift and restoring it back to the way it was, at their expense.

The next board meeting is scheduled for September 07, 2006 at 7:00 P.M. at the clubhouse.
The meeting was adjourned at 8:35 P.M.
The Board opened for an executive session meeting to discuss delinquent owner accounts. This meeting was adjourned at 9:15 P.M.

Respectfully Submitted,

Gerrie Kortekamp, Secretary
Chardonnay Council of Co-Owners

ARCHITECTUAL & MAINTENANCE REPORT

MAINTENANCE TASK PERFORMED

1) Rebuilt and installed “Welcome to Chardonnay” sign.

2) Filled in dirt around the patio at 1702 Arbor View

3) Rerouted downspout at 807 Monterey and installed a small
retaining wall to keep dirt and water from getting into A/C
unit.

4) Added downspout at 1700 Arbor View to direct water onto splash blocks.

5) Dugout and removed several, (five I believe) tree stumps around the community

6) Filled in the hollows around the drainage grates behind buildings 5, 6, & 7 on Monterey.

7) Dug up and installed drain behind Building 6 that was not properly connected from a spring to the main drain.

8) Repaired damaged drywall in the exercise room and put on prime coat.

9) Repaired a cut water hose at East End of Building 1.

Note: All these tasks were performed by Chuck Gerhardstein.

10) Pool Stretcher was completed for the Pool Opening by Alan Hahn.

MAINTENANCE ONGOING

1) Tile and Carpeting of the clubhouse will begin July 10th. The Kitchen
and an area in front of the rear door will be in tile to match tile in front
of the other door. Hopefully it will done by the 14th for the Wine Tasting.

2) The screening and enclosure of the decks have been approved. If
Interested contact Alan Hahn.

3) A chair lift for the Gooch family has been approved, but there is a
problem with certain codes and ordinances to be met. Judy Hahn has
put in a great deal of time and effort into this, hopefully things will work
out. All the expense for the installation and removal, if needed, will be
the owners responsibility so the community will have no expense.

4) Rhoda Wheeler has been checking into the repair or replacement of the
anodized plates for the doorbells of the Terrace Buildings. Since the
plates are obsolete, they will probably have to be repaired.

5) Estimates for a handrail at 1200 Vina Vista range from $400 to $1000
dollars. Chuck and I can install some type for much less.

6) Security Plates, twelve I believe, will be installed on Terrace Building
doors.

7) Several pool chairs are showing rust and will repaired if possible.

Obviously the pool met all qualifications laid out by the Board of Health, as we celebrated the opening on May 29.

Mr. Art Daniels’ Crew has kept the water clean and clear.

The Board has asked our committee to look into colored bracelets or some other type of identification to discourage unauthorized guests at the pool. We continue to discuss this problem, but solutions and enforcement will be difficult to administer or regulate or too costly.

Barb Culp,
Chairperson

Landscape Committee Report for July 6, 2006 Board Meeting

The landscape committee worked diligently to plant 75 pots of wave petunias at the front entrance on June 12. Thanks to all who helped: Chuck Gerhardstein, Julie Klaene and her son and granddaughter, Madeline Ruff, Daryl Moore, Ken Mueller, Dave Trowbridge, Jerry Lehkamp and Beth Maggard. With all the help, we were able to accomplish the task in an evening and all looked beautiful. However, the petunias are NOT looking so well now, and we will be contacting the County Agriculture Extension Agency for help in diagnosing the problem.

The Julie and Beth also planted flowers by the walkway to the back clubhouse door.

For the fall, we hope to plant shrubbery along the area between the parking pad on Monterey Lane that is opposite the mailbox.

The committee has received two pots of spring bulbs from this season to be planted in the fall as a result of our request to recycle “past prime posies” with us.

Clubhouse Report for May and June 2006

May--
Chain Gang 4 Mondays
Flag Ceremony
Caucus Meeting
Landscape Committee Meeting
Game Night
Bingo
Art Classes 3 Wednesdays
Board Meeting
Finance Committee Meeting
Euchre
Bridge
Derby Party
Pool Opening

Total Usage by Community Activities 18

1 Rental $30.00 Income

June
Chain Gang 4 Mondays
Pinochle
Social Committee
Bridge
Game Night
Art Classes 4 Wednesdays
Caucus
Ice Cream Social
Bridge
Bingo
Euchre

Total Usage by Community.Activities 17

3 Rentals $90.00 Income

R. Wheeler Co-Cordinator

IIOA REPORT FOR JULY 2006
FROM THE SOCIAL COMMITTEE

We started May with the Ky Derby Party. Some of us got lucky with the horses we pulled from the pot, but all of us had a great time. There were 30 happy gamblers that showed that afternoon.

We ended May with a successful pool opening. Thanks to the chain gang who started our day with a fantastic sit down breakfast. They also worked hand and hand with the social committee to make a very full and fun day. We had games, bingo and a cakewalk that went very well. The evening’s dinner was an overwhelming success. We ended up serving 50 people.

On Memorial Day we had around 50 people that showed for the flag raising ceremony with coffee and donuts afterwards. It was a very social and relaxing morning.

In June we had our Ice Cream Social with Trica Macke as our guest speaker. It was a very interesting talk. There were around 41 people who attended. After Trica’s talk we all had ice cream with all the toppings.

In July we’re planning a wine tasting scheduled for the 14th at 7PM.

In August we’re trying to put on an auction, our committee members will be calling everyone to ask for any donations.

Financial Report April 12th through June 8th, 2006.
Starting Bal. $152.25
Income 393.00
Expenditures 412.00
Ending Balance $133.25

Budget Starting Bal. $60.07
Income(Rebate) 50.00
Ending Balance $110.07

Respectfully submitted,

Report to the Board – July 6, 2006

Welcome Committee

Since the last board meeting, we have visited three new residents. One of our new residents will be moving in after their wedding this coming weekend. Delivery of the basket will be made at that time.

We have purchased some new items for the welcome baskets. Copies of the receipts for reimbursement have been sent to Towne Properties.

Since the last board meeting, the Welcome Committee has sent out 2 get well cards.

Respectfully submitted,

Judi Hahn
Welcome committee chair

SUGGESTIONS TO IMPROVE
AND EXPAND THE CLUBHOUSE

#1
The summertime, starting with the pool opening, seems to draw more people to the clubhouse We also have the Wednesday Happening’s, and the weekend grill-outs. I would like to recommend expanding the outside of the clubhouse by putting down a nice large area of 12x12 concrete patio stones, which would allow us to have 3 or 4 more tables for setting. We also could complete this area with a wood cover, like the one inside the pool area, only larger. By using fiberglass panels over the top, we could use this area come rain or shine.

#2
We desperately need an outside building, or expand the one holding the pool motor to accommodate storage of the pool cover, salt, tables, chairs and umbrellas, leaving more space in the inside storage room.

#3
With the upcoming auction in August, I would like to see the board vote to sell some of the unneeded items we have in the clubhouse. These items would be the wine cage, the settee, two couches, coffee table, the two round tables and chairs, and 4 or six of the bar stools. This extra space would allow us to buy a couple more 8ft. tables with chairs to meet our capacity allowance.

Thank you,

Pat Rummel